Listing policies

Name File Division Last Revision Date Summary
In-State Travel Policy A-46_In-State_Travel_Final_Draft_Effective_6.1.10.pdf OAC 2010-06-01 Policy reimbursing state employees traveling within the State of Rhode Island on state business who do not utilize the State Mileage System
In-State Travel Policy: State Mileage System A-46ET_In-State_Mileage_System_Rev_3.7.17.pdf OAC 2017-03-07 Policy reimbursing state employees traveling within the State of Rhode Island on state business utilizing the State Mileage System.
Interagency Agreements with Federal Funds Interagency_Agreements_with_Federal_Funds_Policy_052923.pdf OAC 2023-05-29 Policy to establish consistent and proper accounting and reporting of interagency agreements with federal funds or IAA-FF's, which refers to federal funds issued by a federal agency to a state agency then transferred to other stage agencies. Also, to establish rules for the setup of IAA-FF's in the Grants Management System or GMS.
Internal Service Fund Agency Billings A-17_Internal_Service_Funds_Agency_Billings.pdf OAC 2019-07-01 The purpose of this policy is to provide guidance to state agencies on how to ensure that their periodic charges from the state's various internal service funds are allocated correctly among their various expenditure accounts.
Internal Service Funds A-20_InternalServiceFunds.pdf OAC 2008-01-01 Policy outlines internal service funds procedure and requirements.
Journal Entry Approval and Documentation Requirements A-8_JournalEntryApprovalRequirements.pdf OAC 2017-08-07 Policy outlines approval requirements for Accounts and Controls journal entries.
Liability/Escrow Accounts and Related Controls OAC-Liability_Escrow_Accounts_and_Related_Controls_2019.pdf OAC 2019-01-31 Set controls for liability/escrow accounts in the State's RI-FANS accounting system.
Moving- Relocation Expenses A-59_Moving-Relocation_Expenses_Signed_05-21-18.pdf OAC 2018-05-21 Guidelines for state employees to be eligible for moving or relocation expenses.
Out-of-State Travel Policy A-22_Out_of_State_Travel_Policy_Effective_7.1.18.pdf OAC 2018-07-01 To have a state-wide agency coordinate all requiremnts for air travel, surface transportation, and lodging for all state employees.
P-6 Compensatory Time Procedure P-6_CompensatoryTime.pdf OAC 2018-02-01 Policy provides guidelines for Human Resources and Payroll regarding paying accrued compensatory time not yet discharged or paid at time of termination from state service.
Payment of Claims for Property Damage or Loss Claims Policy A-49_Payment_of_Claims_for_Property_Damage_or_Loss_Claims_Policy_Signed_8-8-18_w_Affidavit.pdf OAC 2018-08-08 Policies and Procedures which determines eligibility for coverage for property loss/damage.
Payments for Coffee Breaks, etc A-36_Payments_for_Refreshments_Lunches_Dinners_Revised_05_01_16.pdf OAC 2000-07-01 Policy guidelines governing state-offered meals.
Payments for Grant Awards Funded Exclusively with General Revenue A-7_GrantAwardsGeneralRevenue.pdf OAC 2016-07-01 Policy outlines payments for grant awards funded using general revenue at all executive branch agencies.
Payments for Refreshments, Lunches, Dinners, Etc. A-36_PaymentsRefreshmentsFood.pdf OAC 2016-05-01 Policy outlines circumstances under which purchase of food and beverages is allowed. Details procedures to make said purchases.
Payroll Policy P-3-15 RIPTA Transit Pass AC_302Q_Payroll_Policy_P-3-15_RIPTA_Transit_Pass_Revised_1-15-16.pdf OAC 2016-01-15 Allows for a payroll election that pays for RIPTA passes for their personal use only.
Payroll Policy P-4 Retirement Code Procedure Payroll_Policy_P-4_Retirement_Code_Procedure_Signed_06-08-18.pdf OAC 2018-02-01 The procedure in which state employees become eligible for retirement contributions, by using the retirement code.
Personal Use of State-Issued Cellular Phones and Other State-Provided Portable Communications Devices A-69_Usage_of_State_Issued_Cellular_Phones_and_Other_State_Provided_Communications_Devices_Policy.pdf OAC 2019-03-19 Provides guidance on the use by State employees of State-issued cell phones or other portable communication devices, including the use of such devices for personal reasons.
Petty Cash Funds and Change Funds A-15b-Petty_Cash_Funds_and_Change_Funds.pdf OAC 2019-07-01 This policy provides guidance and instructions to State departments and agencies that wish to establish a new petty cash fund or change fund and/or are currently managing one or more petty cash funds or change funds.
Pollution Remediation Obligations AC_166_A-66_Pollution_Remediation_Obligations_4-2-14.pdf OAC 2014-04-14 This policy ensures that the State of Rhode Island is compliant with the GASB Statement No. 49, Accounting and Financial Reporting for Pollution Remediation Obligations.
Procedure for Inactive RIFANS Users A-70_InactiveRIFANSUsers.pdf OAC 2018-02-01 Policy provides guidance for removal of inactive RIFANS users.