Listing policies

Name File Division Last Revision Date Summary
Cash Receipts Cut-Off and Revenue Recognition AC_161_A-61_Cash_Receipts_Cut-Off_and_Revenue_Recognition.pdf OAC 2014-01-23 Polciy aimed at ensuriong that the state is consistent with its financial reporting with the modified accrual basis.
Emergency Food Purchases (state closure) AC_170_A-68_Emergency_Food_Purchases__State_Closure__02-01-15.pdf OAC 2015-02-01 Guidelines governing food purchases during a state of emergency.
Employer Provided Vehicles AC_151_A-51_Employer_Provided_Vehicles_revised_Oct_2014.pdf OAC 2014-01-14 Rules and regulations governing the use and the accountability of State Agency vehicles
Expenditure Recognition and Accounts Payable Cutt-Off AC_162_A-62_Expenditure_Recognition_and_Accounts_Payable_Cut-Off.pdf OAC 2014-01-23 Policy which defines expenditures, timing of expedniture recognition, process for recording other account payable at year end, payables relating to construction projects.
EZ-Pass for State Use Policy AC_169_A-67_EZ-Pass_for_State_Use_Policy_12-1-14.pdf OAC 2014-12-01 Guidelines governing state employee usage of E-Z Pass Business responders
Fiscal Year-End Payroll Accrual 126_A-26_Fiscal_Year-end_Payroll_Accrual_10-11-16.pdf OAC 2016-10-11 At the end of each fiscal year, the Office of Account and Control charges accrued payroll costs to appropriation accounts that normally have payroll cjharges. The purpose of the accrual is to comply wih the principals of accrual accounting by recognizing payroll expenditures in the period the related services are actualloy performed.
Impairment of Capital Assets AC_165_A-65_Impairment_of_Capital_Assets_03-18-16.pdf OAC 2014-04-02 Starting in 2006, this policy ensures that the State of Rhode Island is compliant with the GASB Statement No. 42 , Accounting and Financiual Reporting for Impairment of Capital Assets and Insurance Recoveries.
In-State Travel Policy A-46_In-State_Travel_Final_Draft_Effective_6.1.10.pdf OAC 2010-06-01 Policy reimbursing state employees traveling within the State of Rhode Island on state business who do not utilize the State Mileage System
In-State Travel Policy: State Mileage System A-46ET_In-State_Mileage_System_Rev_3.7.17.pdf OAC 2017-03-07 Policy reimbursing state employees traveling within the State of Rhode Island on state business utilizing the State Mileage System.
Liability/Escrow Accounts and Related Controls OAC-Liability_Escrow_Accounts_and_Related_Controls_2019.pdf OAC 2019-01-31 Set controls for liability/escrow accounts in the State's RI-FANS accounting system.
Moving- Relocation Expenses A-59_Moving-Relocation_Expenses_Signed_05-21-18.pdf OAC 2018-05-21 Guidelines for state employees to be eligible for moving or relocation expenses.
Out-of-State Travel Policy A-22_Out_of_State_Travel_Policy_Effective_7.1.18.pdf OAC 2018-07-01 To have a state-wide agency coordinate all requiremnts for air travel, surface transportation, and lodging for all state employees.
P-6 Compensatory Time Procedure P-6_CompensatoryTime.pdf OAC 2018-02-01 Policy provides guidelines for Human Resources and Payroll regarding paying accrued compensatory time not yet discharged or paid at time of termination from state service.
P-7 Procedure for Payments to Deceased Employees P-7_PaymentsDeceasedEmployees.pdf OAC 2018-02-01 Provides guidance for Human Resources and Payroll regarding processing payroll payments to deceased employees.
Payment of Claims for Property Damage or Loss Claims Policy A-49_Payment_of_Claims_for_Property_Damage_or_Loss_Claims_Policy_Signed_8-8-18.pdf OAC 2018-08-08 Policies and Procedures which determines eligibility for coverage for property loss/damage.
Payments for Coffee Breaks, etc AC_136_A-36_Payments_for_Refreshments_Lunches_Dinners_etc_Revised_5-1-16.pdf OAC 2000-07-01 Policy guidelines governing state-offered meals.
Payroll Policy P-3-15 RIPTA Transit Pass AC_302Q_Payroll_Policy_P-3-15_RIPTA_Transit_Pass_Revised_1-15-16.pdf OAC 2016-01-15 Allows for a payroll election that pays for RIPTA passes for their personal use only.
Payroll Policy P-4 Retirement Code Procedure Payroll_Policy_P-4_Retirement_Code_Procedure_Signed_06-08-18.pdf OAC 2018-02-01 The procedure in which state employees become eligible for retirement contributions, by using the retirement code.
Pollution Remediation Obligations AC_166_A-66_Pollution_Remediation_Obligations_4-2-14.pdf OAC 2014-04-14 This policy ensures that the State of Rhode Island is compliant with the GASB Statement No. 49, Accounting and Financial Reporting for Pollution Remediation Obligations.
Prompt Payment Procedure AC_138_A-38_Prompt_Payment_Procedure.pdf OAC 1988-01-01 Guidelines ensuring payment of interest on certain state contracts which are paid late.