Listing policies

Name File Division Last Revision Date Summary
Procedure for Inactive RIFANS Users A-70_InactiveRIFANSUsers.pdf OAC 2018-02-01 Policy provides guidance for removal of inactive RIFANS users.
Procedure for Payments to Deceased Employees P-7_PaymentsDeceasedEmployees.pdf OAC 2018-02-01 Provides guidance for Human Resources and Payroll regarding processing payroll payments to deceased employees.
Prompt Payment Procedure AC_138_A-38_Prompt_Payment_Procedure.pdf OAC 1988-01-01 Guidelines ensuring payment of interest on certain state contracts which are paid late.
Purchase Cards AC_153_A-53_Purchase_Cards.pdf OAC 1988-01-01 Guidelines governing state agencies purchasing purchase cards in order to further the purposes, policies, and goalsw of the state.
Repairs to Insured State Property AC_119_A-19_Repairs_to_Insured_State_Property__10-27-10.pdf OAC 2010-10-27 Policies and Guidelines which govern repairs to property which is owned by the State of Rhode Island.
Repairs to Insured State Property A-19_RepairsInsuredStateProperty.pdf OAC 2016-10-11 Policy outlines requirements and procedures when insured state property has been damaged.
Restricted Account Indirect Cost Recovery AC_156_A-56_Restricted_Account_Indirect_Cost_Recovery.pdf OAC 2006-05-01 guidelines instructing state agency compliance with restrict accounts that are subject to deposit into the Rhode Island General Fund.
Restricted Account Indirect Cost Recovery Assessment A-56_RestrictedAccountIndirectCostRecoveryAssessment.pdf OAC 2016-10-19
RIFANS Delegation A-60_RIFANS_Delegation_Revised_Jan_2022.pdf OAC 2022-02-14 Policy explaining the delegation of approval authority when utilizing RIFANS
RIFANS Open Invoice Report A-72_OpenInvoiceReportRIFANS.pdf OAC 2018-02-01 Policy provides guidance for agencies using RIFANS regarding the use of the Open Invoice Report.
State-Additional Business Transponder Request Form AC_167_A-67B_State-Additional_Business_Transponder_Request_Form.pdf OAC 2014-12-01 Rhode Island Turnpuike and Bridge Authority Form for additional businesses E-Z Passes
Unified Claims Management Policy 20260203_DOA_Unified_Claims_Policy.pdf OAC 2026-02-03 This policy establishes a single, uniform framework for managing claims for the State of Rhode Island. It designates the Office of Risk Management (ORM) within the Department of Administration as the entity responsible for overseeing claims management statewide, subject to the applicability standards and exceptions listed below. It provides direction to state departments, agencies, and employees on how individuals may file a claim against the State for certain types of injury, damage or loss. It also explains the conditions under which settlement payments and other expenses may be approved and who will be responsible.