Online Certificate of Compliance FAQ | DBR Web site | RI.gov

Frequently asked questions

Does the on-line process entirely replace the manual registration process?

Yes. Paper filings will not be accepted. The online filing process is the only available form of filing registration renewals and adding/deleting brand registrations.

How do I know that the registration has been approved/accepted?

A: All registrations are immediately accepted. However, there is a 24 hour processing period before your registration is on file at the Department of Business Regulation. Also, the Department of Business Regulation reserves the right ot review, or "spot check" any or all registrations that are submitted via the online service.

Will the Department of Business Regulation require both the COLA approval and a seperate label set in the on-line process?

A: No. Submitting the COLA TTB number is all that is necessary for label registration through the online service. For manual, or paper registrations, the label set must still be submitted.

Is notarizing eliminated in the on-line process?

A: Yes. No notorization, or submission of  notorization is necessary through the online service.

Is pricing required at the time of registration, when new brands/products are being listed through the online process?

A: No. Pricing is not required at the time of registration. However, price posting is required by the Department of Business Regulation by manual, or paper submission by mail. For more information on this, please contact the Department of Business Regulation.

How do we handle annual renewals?

A: During the renewal period, you will be given the option to renew by clicking on the Renew button (1) on the welcome screen:

screen one

 

During the renewal process you will be given the option to apply for new registration of new labels (2), or delete existing labels (1) from your registraiton:

screen two

 

How do we handle adding a new label?

A: Application for registration of new labels can be accomplished by clicking on the by clicking the Add Labels button on the welcome screen (1):

screen three

 

How are fees calculated and assessed?

A: Yearly renewal of label certification costs $40 per label. A $1 convenience fee per label will be added for RI.gov subscribers. For one time credit card users, a $2 convenience fee per label will be applied.

Registration for new label certification will be charged a prorated fee based on the month of registration using the following chart:

Month of Application Cost Per Label
January $36.63
February $33.30
March $29.97
April $26.64
May $23.31
June $19.98
July $16.65
August $13.32
September $9.99
October $6.66
November $3.33
December $40.00

New Label registrations that are done during the renewal period but after submission of your yearly renewal will be assessed the $40 renewal charge in addition to the new label application fee. Also, a $1 convenience fee per label will be added for RI.gov subscribers. For one time credit card users, a $2 convenience fee per label will be applied.

What is my Company ID and where can I locate it?

A: Your Company Identification number is assigned to by the Rhode Island Department of Business Regulation. Call Liquor Control at the Department of Business Regulation at 401-462-9545 or 401 462-9544 if you do not know your ID number.

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