Listing policies

Name File Division Last Revision Date Summary
COVID Direct Award Authorization to Spend Approval Process PRO-Request_for_Authorization_to_Spend_COVID_Award_7.24.20.pdf PRO 2020-07-24 This COVID Direct Award Authorization to Spend Approval Process sets forth the review and approval process for state departments and quasi-public corporations seeking approval to spend direct awards from federal awarding agencies that are related to the coronavirus pandemic.
COVID-19 Exempt Compensatory Time Policy - Revised 1-01-21 Covid19_Exempt_Position_Compensatory_Time_Policy_Human_Resources_2020.pdf DHR 2021-11-16 UPDATED! The purpose of this policy is to provide for compensatory time for FLSA exempt employees' who preformed work well beyond regular work hours as result of the COVID-19 pandemic. This policy is separate from the Exempt Position Compensatory Time Policy issued in 2019.
COVID-19 Exempt Position Compensatory Time Policy Payout Form Covid19_Exempt_Position_Policy_Compensatory_Time_Payout_Form.pdf DHR 2021-11-16 In accordance with the COVID-19 Exempt Position Compensatory Time Policy, the form that employees must complete in order to receive a payout if they have a minimum balance of five (5) weeks of COVID-19 compensatory time.
Emergency Food Purchases (state closure) A-68_Emergency_Food_Purchases__State_Closure_.pdf OAC 2015-02-01 Guidelines governing food purchases during a state of emergency.
Emergency Food Purchases - EMA A-68a_EmergencyFoodPurchases.pdf OAC 2018-09-07 Policy allows EMA to use a state purchase card for food for EMA staff when required to work outside normal shift due to preparation, or response to an emergency/disaster.
Employer Provided Vehicles AC_151_A-51_Employer_Provided_Vehicles_revised_Oct_2014.pdf OAC 2014-01-14 Rules and regulations governing the use and the accountability of State Agency vehicles
Exempt Position Compensatory Time Policy Exempt_Position_Compensatory_Time_Policy_5-1-19.pdf DHR 2019-05-01 In recognition that occasionally a state of emergency or other extraordinary emergency-related events may result in an agency, department or work unit to experience extraordinary time and effort well beyond the employees' regular work schedule, this policy provides guidelines for the authorization of compensatory time for FLSA exempt employees.
Expedited Payment Discount A-74_ExpeditedPaymentDiscount.pdf OAC 2018-07-01 To provide an opportunity for expedited payment for State vendors, while also reducing the cost to the State through discounts.
Expenditure Recognition and Accounts Payable Cutt-Off AC_162_A-62_Expenditure_Recognition_and_Accounts_Payable_Cut_Off_2022-08-01.pdf OAC 2022-08-01 Policy which defines expenditures, timing of expenditure recognition, process for recording other account payable at year end, payables relating to construction projects.
EXPIRED! COVID-19 Vaccine Policy for Licensed Health Care Workers, Providers and Facilities COVID-19_Vaccine_Policy_for_Health_Care_FINAL.pdf DHR 2021-09-03 NOTE: This policy expired on 3-11-22 The purpose of this policy is to facilitate the protection of the health and safety of patients, clients, families, and employees who work in Rhode Island Department of Health (RIDOH) licensed state health care facilities, as well as those employees who hold licenses as health care providers through RIDOH, against the COVID-19 virus. As mandated by 216-RICR-20-15-8, all health care workers and health care providers as defined by 216-RICR-20-15-8 are required to be vaccinated by October 1, 2021 in order to enter a licensed state health care facility or provide services as a licensed health care provider. This policy provides information regarding requirements, to include procedures for testing of unvaccinated individuals leading up to October 1, 2021, as well as the procedures for compliance, penalties for non-compliance, and limited exceptions to the vaccine mandate.
EZ-Pass for State Use Policy A-67_EZ-Pass_for_State_Use_Policy_12_01_14.pdf OAC 2014-12-01 Guidelines governing state employee usage of E-Z Pass Business responders
Families First Coronavirus Response Act (FFCRA) FINAL_Families_First_Coronavirus_Response_Act_Policy_04-10-20.pdf DHR 2020-08-07 The purpose of this policy is to effectuate the Families First Coronavirus Response Act (FFCRA) and establish procedures for supporting employees and advising them of their rights and responsibilities in discharging leave under this policy.
Family, Medical, Parental Leave Policy HR_FMLA_Policy_6-6-17.pdf DHR 2017-06-05 The purpose of this policy is to advise employees of the Executive Branch of their rights and responsibilities under the Federal Family and Medical Leave Act and the Rhode Island Parental and Family Medical Leave Act.
Federal Account Management A-16_Federal_Account_Management.pdf OAC 2019-07-01 The purpose of this policy is to provide guidance to state agencies on how to manage the cash balances in their federal accounts more effectively.
Federal COVID Funding Reporting PRO_Federal_COVID_Funding_Reporting_10-26-20vF.pdf PRO 2020-10-26 This policy defines agency reporting requirements and processes for the use of funds provided under any federal act primarily making appropriations for the Coronavirus response and related activities.
Federal Tax Information Access Policy ETSS_Policy_10-11_Federal_Tax_Information_Access__FTI_.pdf DoIT 2020-08-28 To establish policy that adequately protects and ensures the confidentiality of federal tax information (FTI) in accordance with Internal Revenue Service (IRS) has issued Publication 1075 entitled “Tax Information Security Guidelines for Federal, State, and Local Agencies” (IRS Publication 1075).
Fiscal Year-End Payroll Accrual 126_A-26_Fiscal_Year-end_Payroll_Accrual_10-11-16.pdf OAC 2016-10-11 At the end of each fiscal year, the Office of Account and Control charges accrued payroll costs to appropriation accounts that normally have payroll cjharges. The purpose of the accrual is to comply wih the principals of accrual accounting by recognizing payroll expenditures in the period the related services are actualloy performed.
Flexible Work Arrangements HR_Flexible_Work_Arrangements_Policy_3-10-19.pdf DHR 2019-03-10 This policy assists managers and employees in understanding flexible work options, and provides a general framework for assessing and approving flexible work arrangements in Executive Branch State Agencies.
Fraud Policy HR_Fraud_Policy_10-19-2010.pdf DHR 2010-10-19 Employees of the State of Rhode Island must adhere to the highest standards of ethical conduct.
HIPAA Confidentiality HR_HIPPA_Confidentiality_6-18-15.pdf DHR 2015-06-18 A policy statement aimed at clarifying HIPAA, confidentiality, healthcare, hybrid entity