Listing policies

Name File Division Last Revision Date Summary
Federal COVID Funding Reporting PRO_Federal_COVID_Funding_Reporting_10-26-20vF.pdf PRO 2020-10-26 This policy defines agency reporting requirements and processes for the use of funds provided under any federal act primarily making appropriations for the Coronavirus response and related activities.
Federal Tax Information Access and Data Handling Policy ETSS_Policy_400.2_FTI_Access_and_Data_Handling.pdf ETSS 2026-07-14 This policy establishes the requirements for the access, handling, processing, storage, retention, and disposal of Federal Tax Information (FTI), Personally Identifiable Information (PII), and other classified data throughout its lifecycle.
Fiscal Notes for Regulatory Actions ORR_Fiscal_Note_Enterprise_Policy_May_2024.pdf OMB 2024-05-22 Policy outlines requirements for analyzing fiscal impacts of proposed regulatory actions, such as new, increased, or decreased expenditures, revenue changes, or compliance costs.
Fiscal Year-End Payroll Accrual 126_A-26_Fiscal_Year-end_Payroll_Accrual_10-11-16.pdf OAC 2016-10-11 At the end of each fiscal year, the Office of Account and Control charges accrued payroll costs to appropriation accounts that normally have payroll cjharges. The purpose of the accrual is to comply wih the principals of accrual accounting by recognizing payroll expenditures in the period the related services are actualloy performed.
Fleet Vehicle Disposal Criteria Policy 20251125_Fleet_Disposal_Policy.pdf DCAMM 2025-11-21 The purpose of this policy is to establish criteria for vehicle disposal or redistribution, along with the surplus process through the State’s Surplus Property Program.
Fleet Wex Card Policy DCAMM_Fleet_WEX_Card_Signed.pdf DCAMM 2025-10-31 The purpose of this policy is to clarify the appropriate use of State of Rhode Island (“State”) issued Fleet fuel cards (“WEX cards”). State issued WEX cards are to be used for purchasing fuel, emergency tows, and vehicle maintenance/repairs of State-owned and operated motor vehicles at commercial locations in Rhode Island, in the United States, and within the U.S. territories and Canada.
Flexible Work Arrangements HR_Flexible_Work_Arrangements_Policy_3-10-19.pdf DHR 2019-03-10 This policy assists managers and employees in understanding flexible work options, and provides a general framework for assessing and approving flexible work arrangements in Executive Branch State Agencies.
Fraud Policy HR_Fraud_Policy_10-19-2010.pdf DHR 2010-10-19 Employees of the State of Rhode Island must adhere to the highest standards of ethical conduct.
HIPAA Confidentiality HR_HIPPA_Confidentiality_6-18-15.pdf DHR 2015-06-18 A policy statement aimed at clarifying HIPAA, confidentiality, healthcare, hybrid entity
HIPAA-DOA's Designation as a Hybrid under HIPAA HR_HIPPA_Hybrid_Entity_Designation_Policy_12-8-14.pdf DHR 2014-12-08
Identification and Authentication Policy ETSS_Policy_300.7_Identification_and_Authentication__IA_.pdf ETSS 2026-06-22 This policy ensures that user access is authorized prior to system access, classified data is protected through strong authentication mechanisms, and accountability is maintained through unique identification and centralized identity services.
Identification/Access Card Policy DCAMM_ID_Card_Policy_10-15-22.pdf DCAMM 2022-10-15 This policy governs the issuance and proper utilization of identification cards/badges to State employees and persons authorized to have facility access. Compliance with this policy will ensure that such identification cards/badges are issued and properly utilized to promote safety and security in State facilities.
Imprest Checking Accounts A-15a_Imprest_Checking_Accounts_9-13-19.pdf OAC 2019-05-17 The policy/procedure applies to State departments and agencies that 1) wish to establish a new imprest checking account and/or 2) are currently managing one or more imprest checking accounts.
In-State Travel Policy: State Mileage System A-46ET_In-State_Mileage_System_Rev_3.7.17.pdf OAC 2017-03-07 Policy reimbursing state employees traveling within the State of Rhode Island on state business utilizing the State Mileage System.
Information Technology Project Approval Policy IT-07-02_Information_Technology_Project_Approval_Policy_2022.pdf ETSS 2022-03-22 Prior to the expenditure of State resources, the State CDO/CIO will ensure that all major information technology (IT) efforts are consistent with the State of Rhode Island's strategic direction and will be delivered within the DoIT Project Management Framework.
Interagency Agreements with Federal Funds Interagency_Agreements_with_Federal_Funds_Policy_052923.pdf OAC 2023-05-29 Policy to establish consistent and proper accounting and reporting of interagency agreements with federal funds or IAA-FF's, which refers to federal funds issued by a federal agency to a state agency then transferred to other stage agencies. Also, to establish rules for the setup of IAA-FF's in the Grants Management System or GMS.
Internal Service Fund Agency Billings A-17_Internal_Service_Funds_Agency_Billings.pdf OAC 2019-07-01 The purpose of this policy is to provide guidance to state agencies on how to ensure that their periodic charges from the state's various internal service funds are allocated correctly among their various expenditure accounts.
Internal Service Funds A-20_InternalServiceFunds.pdf OAC 2008-01-01 Policy outlines internal service funds procedure and requirements.
Journal Entry Approval and Documentation Requirements A-8_JournalEntryApprovalRequirements.pdf OAC 2017-08-07 Policy outlines approval requirements for Accounts and Controls journal entries.
Liability/Escrow Accounts and Related Controls OAC-Liability_Escrow_Accounts_and_Related_Controls_2019.pdf OAC 2019-01-31 Set controls for liability/escrow accounts in the State's RI-FANS accounting system.