Listing policies

Name File Division Last Revision Date Summary
Emergency Food Purchases (state closure) AC_170_A-68_Emergency_Food_Purchases__State_Closure__02-01-15.pdf OAC 2015-02-01 Guidelines governing food purchases during a state of emergency.
Employer Provided Vehicles AC_151_A-51_Employer_Provided_Vehicles_revised_Oct_2014.pdf OAC 2014-01-14 Rules and regulations governing the use and the accountability of State Agency vehicles
Enterprise Password Security ETSS_Enterprise_Passwords_Policy_3-10-19.pdf DoIT 2019-03-18 Employees and vendors accessing State or Rhode Island information resources who use password authentication shall use a password that complies with this policy.
Exempt Position Compensatory Time Policy Exempt_Position_Compensatory_Time_Policy_5-1-19.pdf DHR 2019-05-01 In recognition that occasionally a state of emergency or other extraordinary emergency-related events may result in an agency, department or work unit to experience extraordinary time and effort well beyond the employees' regular work schedule, this policy provides guidelines for the authorization of compensatory time for FLSA exempt employees.
Expenditure Recognition and Accounts Payable Cutt-Off AC_162_A-62_Expenditure_Recognition_and_Accounts_Payable_Cut-Off.pdf OAC 2014-01-23 Policy which defines expenditures, timing of expedniture recognition, process for recording other account payable at year end, payables relating to construction projects.
EZ-Pass for State Use Policy AC_169_A-67_EZ-Pass_for_State_Use_Policy_12-1-14.pdf OAC 2014-12-01 Guidelines governing state employee usage of E-Z Pass Business responders
Families First Coronavirus Response Act (FFCRA) FINAL_Families_First_Coronavirus_Response_Act_Policy_04-10-20.pdf DHR 2020-08-07 The purpose of this policy is to effectuate the Families First Coronavirus Response Act (FFCRA) and establish procedures for supporting employees and advising them of their rights and responsibilities in discharging leave under this policy.
Family, Medical, Parental Leave Policy HR_FMLA_Policy_6-6-17.pdf DHR 2017-06-05 The purpose of this policy is to advise employees of the Executive Branch of their rights and responsibilities under the Federal Family and Medical Leave Act and the Rhode Island Parental and Family Medical Leave Act.
Federal COVID Funding Reporting PRO_Federal_COVID_Funding_Reporting_10-26-20vF.pdf PRO 2020-10-26 This policy defines agency reporting requirements and processes for the use of funds provided under any federal act primarily making appropriations for the Coronavirus response and related activities.
Fiscal Year-End Payroll Accrual 126_A-26_Fiscal_Year-end_Payroll_Accrual_10-11-16.pdf OAC 2016-10-11 At the end of each fiscal year, the Office of Account and Control charges accrued payroll costs to appropriation accounts that normally have payroll cjharges. The purpose of the accrual is to comply wih the principals of accrual accounting by recognizing payroll expenditures in the period the related services are actualloy performed.
Flexible Work Arrangements HR_Flexible_Work_Arrangements_Policy_3-10-19.pdf DHR 2019-03-10 This policy assists managers and employees in understanding flexible work options, and provides a general framework for assessing and approving flexible work arrangements in Executive Branch State Agencies.
Forensic Investigation and Authorization Policy DOIT_10-08_Forensic_Investigation_Policy_9-3-08.pdf DoIT 2008-03-09 To establish policy and procedure for requesting an investigation involving the use of computers and or any other devices capable of stroring electronic data. A process should be estabished for dealing with incidents tht require noncriminal forensic investigation. This policy is not meant to supersede any standards of best practice for criminal investigations.
Fraud Policy HR_Fraud_Policy_10-19-2010.pdf DHR 2010-10-19 Employees of the State of Rhode Island must adhere to the highest standards of ethical conduct.
HIPAA Confidentiality HR_HIPPA_Confidentiality_6-18-15.pdf DHR 2015-06-18 A policy statement aimed at clarifying HIPAA, confidentiality, healthcare, hybrid entity
HIPAA-DOA's Designation as a Hybrid under HIPAA HR_HIPPA_Hybrid_Entity_Designation_Policy_12-8-14.pdf DHR 2014-12-08
Identification/Access Card Policy DCAMM_ID_Card_Policy_8-30-19.pdf DCAMM 2019-08-30 This policy governs the issuance and proper utilization of identification cards/badges to State employees and persons authorized to have facility access. Compliance with this policy will ensure that such identification cards/badges are issued and properly utilized to promote safety and security in State facilities.
Impairment of Capital Assets AC_165_A-65_Impairment_of_Capital_Assets_03-18-16.pdf OAC 2014-04-02 Starting in 2006, this policy ensures that the State of Rhode Island is compliant with the GASB Statement No. 42 , Accounting and Financiual Reporting for Impairment of Capital Assets and Insurance Recoveries.
In-State Travel Policy A-46_In-State_Travel_Final_Draft_Effective_6.1.10.pdf OAC 2010-06-01 Policy reimbursing state employees traveling within the State of Rhode Island on state business who do not utilize the State Mileage System
In-State Travel Policy: State Mileage System A-46ET_In-State_Mileage_System_Rev_3.7.17.pdf OAC 2017-03-07 Policy reimbursing state employees traveling within the State of Rhode Island on state business utilizing the State Mileage System.
Incident Handling and Response Policy DOIT_10-12_Information_Security_Incident_Policy_11-10-15.pdf DoIT 2015-10-11 To document an Information Security Incident Handling and Response Policy for the effective and timely management of IT security related incidents in order to safeguard State of Rhode Island IT resources, infrastructure and data