Listing policies

Name File Division Last Revision Date Summary
Information Technology Application Development Requirements Approval DOIT_01-02_Application_Development_Requirements_Policy_8-21-06.pdf DoIT 2006-08-21 Programmer managers must ensure any request for application development to be documented in writing, tracked, understood and approved prior to putting any new or changes to existin spplications into production. The goal of this polisy is to ensure measures have been takeken to sufficiently reduce risk of delivering applications that do not meet requirements and provide a process of approval fo application development changes are moved to production
Information Technology Enhancements Move to Production DOIT_01-03_Enhancements_Move_to_Production_Policy_8-21-06.pdf DoIT 2006-08-21 Programming teams must take care to ensure best practices regarding product quality has been utilized prior to putting any new or changes to existing systems into production. This will include the development of a test plan and successful completion of appropriate testing or other quality assurance procedures. The goal of this poliscy is to ensure meaaures have been taken to sufficiently reduce risk of enhancement failure and support the process of approval for application development changes are moved to production.
Information Technology Project Approval Policy DOIT_Project_Approval_Policy_11-7-18.pdf DoIT 2018-11-07 Policy provides guidelines for agencies when requesting IT projects.
IT Protocol IT_Protocol_Policy.pdf DoIT 2008-02-06 Provided an overview of all of the procedures that must be followed when RFP for tech services and the bid procedures that the department follows
Liability/Escrow Accounts and Related Controls OAC-Liability_Escrow_Accounts_and_Related_Controls_2019.pdf OAC 2019-01-31 Set controls for liability/escrow accounts in the State's RI-FANS accounting system.
Licensure Policy Licensure_Policy.pdf DHR 2018-08-02 Notifying state employees of their responsibility to obtain and maintain appropriate licensure and certification required for their job classification.
Litigation Hold Policy Litigation_Hold_Policy_10-10-19.pdf Legal 2010-10-19 This policy sets forth the authority and process for initiating, implementing, monitoring, and releasing litigation holds.
Management and Use of State Owned Motor Vehicles Policy Management_and_Use_of_State_Owned_Motor_Vehicles_Policy.pdf DOA 2018-11-13 Policy governs the protections and custody of state-owned motor vehicles.
Mobile Device Security Policy ETSS_Mobile_Device_Security_3-1-19.pdf DoIT 2019-03-18 The purpose of this policy is to assist agencies with the growing number of mobile devices in the workplace. The use of mobile handheld, such as Personal Digital Assistants orPDAs, tablets computers and lap tops within the work place is expanding rapidly. These devices are no longer viewed as coveted gadgets for early technology adopters but instead have become indispensible tools that offer business advantages for the mobile workforces, while providing productivity benefits, the ability of these devices to store and transmit information through both wired and wireless networkds poses potential risks to an organization's security. This policy describes a framework for managing mobile and hanheld devices.
Moving- Relocation Expenses A-59_Moving-Relocation_Expenses_Signed_05-21-18.pdf OAC 2018-05-21 Guidelines for state employees to be eligible for moving or relocation expenses.
Network and Communications Security Policy DOIT_10-15_Network_and_Communications_Security_7-31-14.pdf DoIT 2014-07-31 To establish a policy for implementing effective system and communications security over IT system resources and to ensure the confidentiality, integrity and availability of transmitted data
Non-Exempt Travel Policy HR_Non-Exempt_Travel_Policy_3-6-19.pdf DHR 2019-03-06 The purpose of this Non-Exempt Travel Policy is to establish the pay rules that apply to non-exempt or "standard" (overtime eligible) employees when traveling on State business and to ensure compliance with government regulations.
Nursing Mothers in State Employment 062818_NursingMothers_Final.pdf DHR 2018-06-28 New mothers in state employment can request space to nurse or express milk. Policy also outlines accommodations and privacy for these mothers.
OMB Quarterly Report and Corrective Action Plan Policy OMB_Quarterly_Reports_Policy_8-23-19.pdf OMB 2019-08-23 Policies and procedures for the development of quarterly reports and agency corrective action plans.
Organizational Units Standard DOIT_02-04_Organizational_Units_Standard_3-17-13.pdf DoIT 2013-03-17 To define an effective, scalable, secure and manageable Active Directory Organizational Units design and to facilitate one standardized infrastructure for the States Active Directory. The Division of Information Technology shall govern the implementation and operatrion of Microsofts Active Directory domain Controller design on the States enterprise nework.
ORR Regulatory Review Submission Guidance OMB_ORR-_Regulatory_Review-Submission-Guidance.pdf OMB 2016-09-01 Provides step by step instuctions for how to submit executive branch regulations to the Office of Regulatory Reform (ORR) for review. Agencies submit all regulations to ORR's online system before they move forward in the rulelmaking process.
Out-of-State Travel Policy A-22_Out_of_State_Travel_Policy_Effective_7.1.18.pdf OAC 2018-07-01 To have a state-wide agency coordinate all requiremnts for air travel, surface transportation, and lodging for all state employees.
Overtime Policy OMB_Overtime_Policy_6-5-19.pdf OMB 2019-06-05 Establishes overtime approval processes and procedures to ensure that the use of overtime work is kept to a minimum consistent with the needs and requirements of administration of State government.
P-6 Compensatory Time Procedure P-6_CompensatoryTime.pdf OAC 2018-02-01 Policy provides guidelines for Human Resources and Payroll regarding paying accrued compensatory time not yet discharged or paid at time of termination from state service.
P-7 Procedure for Payments to Deceased Employees P-7_PaymentsDeceasedEmployees.pdf OAC 2018-02-01 Provides guidance for Human Resources and Payroll regarding processing payroll payments to deceased employees.