Listing policies

Name File Division Last Revision Date Summary
Personal Social Media Use Policy Social_Media_Use_Policy_Final.pdf DHR 2020-10-29 The Personal Social Media Use Policy provides clear guidance about how to ensure that the use of social media by employees of the State complies with the Rhode Island Code of Ethics, the Employee Conduct/Ethics policy in the State’s Employee Handbook, and all other applicable policies, laws, regulations and directives.
Personal Use of State-Issued Cellular Phones and Other State-Provided Portable Communications Devices A-69_Usage_of_State_Issued_Cellular_Phones_and_Other_State_Provided_Communications_Devices_Policy.pdf OAC 2019-03-19 Provides guidance on the use by State employees of State-issued cell phones or other portable communication devices, including the use of such devices for personal reasons.
Personnel Security Policy ETSS_Policy_300.14_Personnel_Security__PS_.pdf ETSS 2026-06-22 To establish a personnel security policy that provides effective governance of personnel to ensure the security of sensitive information systems and data.
Petty Cash Funds and Change Funds A-15b-Petty_Cash_Funds_and_Change_Funds.pdf OAC 2019-07-01 This policy provides guidance and instructions to State departments and agencies that wish to establish a new petty cash fund or change fund and/or are currently managing one or more petty cash funds or change funds.
Physical and Environmental Security Policy ETSS_Policy_100.11_Physical_and_Environmental_Security.pdf ETSS 2026-06-22 This policy establishes the requirements for physical and environmental security controls at facilities that house State of Rhode Island information systems and support infrastructure. It provides a framework for protecting information systems and their components from physical threats, environmental hazards, and unauthorized physical access.
Policy for Charging Public Employee Payroll To the Coronavirus Relief Fund 2020.11.16_CRF_Payroll_Policy_PUBLISHED.pdf PRO 2020-11-16 This policy implements the guidance of the United States Department of Treasury and the Treasury Office of Inspector General concerning the use of the Coronavirus Relief Fund (“CRF”) to cover public employee payroll and benefits costs.
Pollution Remediation Obligations AC_166_A-66_Pollution_Remediation_Obligations_4-2-14.pdf OAC 2014-04-14 This policy ensures that the State of Rhode Island is compliant with the GASB Statement No. 49, Accounting and Financial Reporting for Pollution Remediation Obligations.
Procedure for Inactive RIFANS Users A-70_InactiveRIFANSUsers.pdf OAC 2018-02-01 Policy provides guidance for removal of inactive RIFANS users.
Procedure for Payments to Deceased Employees P-7_PaymentsDeceasedEmployees.pdf OAC 2018-02-01 Provides guidance for Human Resources and Payroll regarding processing payroll payments to deceased employees.
Prompt Payment Procedure AC_138_A-38_Prompt_Payment_Procedure.pdf OAC 1988-01-01 Guidelines ensuring payment of interest on certain state contracts which are paid late.
Purchase Cards AC_153_A-53_Purchase_Cards.pdf OAC 1988-01-01 Guidelines governing state agencies purchasing purchase cards in order to further the purposes, policies, and goalsw of the state.
Re-appropriation of State Funds OMB_Reappropriations_Policy_7-26-18.pdf OMB 2018-07-26 State agencies may re-appropriate unspent funds from the prior fiscal year under certain conditions.
Real Estate and Office Space Requests Policy DCAMM_Real_Estate_Requests_11-21-19.pdf DCAMM 2019-11-25 This policy governs the location and relocation of state agencies and employees to new or renovated office space.
Recoupment of Compensation Overpayment 102125_Recoupment_Policy_FINAL_signed_jlw_corrected.pdf DHR 2025-10-07 This policy sets guidelines and procedures for the state recoupment of compensation overpayment to employees.
Repairs to Insured State Property A-19_RepairsInsuredStateProperty.pdf OAC 2016-10-11 Policy outlines requirements and procedures when insured state property has been damaged.
Restricted Account Indirect Cost Recovery Assessment A-56_RestrictedAccountIndirectCostRecoveryAssessment.pdf OAC 2016-10-19
RIFANS Delegation A-60_RIFANS_Delegation_Revised_Jan_2022.pdf OAC 2022-02-14 Policy explaining the delegation of approval authority when utilizing RIFANS
RIFANS Open Invoice Report A-72_OpenInvoiceReportRIFANS.pdf OAC 2018-02-01 Policy provides guidance for agencies using RIFANS regarding the use of the Open Invoice Report.
Risk Assessment Policy ETSS_Policy_300.2_Risk_Assessment__RA_.pdf ETSS 2022-11-08 This policy establishes the requirements for effectively managing risk to State of Rhode Island information systems and data through security categorization, risk assessment, vulnerability monitoring and scanning, risk response, and criticality analysis.
Security Planning Policy ETSS_Policy_300.12_Security_Planning.pdf ETSS 2026-06-22 This policy establishes the requirements for security planning across State of Rhode Island information systems. Security planning ensures that information systems are designed, implemented, operated, and maintained with appropriate security and privacy controls, and that the security posture of each system is documented, reviewed, and authorized. This policy defines the requirements for developing and maintaining System Security Plans (SSPs), establishing rules of behavior, managing security and privacy architectures, and selecting and tailoring control baselines.